Office Assistant

Company Name Confidential - Office Assistant

We are looking for an "Office Assistant" with below requirement for our global client operating in telecommunication industry located in Ümraniye/ Istanbul.

• Ensuring health and safety procedures always followed in the office and being part of health and safety audits regularly, attending briefings, taking ownership for the follow up actions.
• Local support to all types of internal and external audits.
• Ensuring PO creation and approvals by the approvers for various office purchases
• Accepting and sorting packages and letters from courier/post, distributing in the office
• Creation of new suppliers for Türkiye operations
• Providing local support to collect pricing proposals and local negotiations for some local purchasing contracts such as Mobile Telco Operator, Car Fleets etc.
• Providing periodic reports to General Services regarding the Office operations in İstanbul
• Coordination with the translation company for document translations English-Turkish, Turkish-English.
• Organizes and coordinate events including internal meetings, trainings, management events/visits etc. Supports the organizations and coordination of external customer events.
• Supporting the operation of car fleet such as accidents, penalties, maintenance, Car RFID cards etc.
• Executing all official transactions through power of attorney from the board of directors.
• Acting as receptionist. Receiving calls from the company switchbox Accepting and sorting invoices from suppliers and submits to finance with a report

• Sorting out Telco invoices for customers, reports to finance
• Finance CIRP report creation and submission
• Monthly e-government duties such as e-defter submission
• Creation and follow up of necessary POs in E-Purchase tool.

• Bachelor's degree
• Minimum 2 years of experience in similar position
• Fluent written and spoken English
• Good knowledge of Office Automation Tools, computer and MS Office
• Strong communication skills
• Excellent organization and problem solving capabilities
• Ability to adopt to and operate in a complex international organization
• Excellent analytical and communication skills for effective collaboration with internal and external teams at all levels